| Use this folder to record important facts
about the current lease. You can record the move in and move out date for the tenant. The
move out date can be AUTOLOGGED into the Incident Folder for this tenant. Each time a new
lease is signed, the lease begin date can be entered. The date that you enter in lease-end
will be used as a reminder date to remind you when a lease will soon expire, if the
REMINDER SYSTEM light is turned on. In the Security Deposit
History box, you can record all transactions relating to security deposits. Any collection
of deposit money or return of money from the tenant's deposit account will show on the
Bank Deposit Report. The total amount held in security deposit for this tenant will be
displayed in the box labeled, "Deposit Account" at the bottom of the form. If
there is any shortage that the tenant owes, it will be displayed on the bottom of the
form, and labeled "Account Short".
To charge a deposit |
Type in the date the security deposit was
charged. (See "Filling In Date Fields" for more about dates). Tab over to the
Account field. From the drop down selection, choose "Deposit Amount". Now tab
over to the Amount field to fill in the charge amount. Leave the payment field blank, and
in the Memo field fill in any notes you want about the deposit charge.
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To record the tenant's
payment of deposit |
Fill in the Date field. In the Account field,
choose "Payment Toward Deposit". In the Amount field fill in the payment amount.
In the Payment field, choose Check or Cash. Any memo such as tenant's check number can be
typed in the Memo field.
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To record deductions from
the deposit |
To deduct money from the deposit account for
damage etc., fill in the date of the charge, tab to the Account field, and choose
"Charge for Damage/Other" from the drop-down choices. Fill in the amount of the
deduction in the Amount field, leave the Payment field blank and fill in any memo you wish
in the Memo field.
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To record return of
security deposit money to the tenant |
Fill in the date of return of deposit.
"Choose Return of Deposit" in the Account field. Tab to the Amount field and
record the amount returned to the tenant. In the Payment field, choose Check or Cash as
the method you paid the tenant. In the memo field record your check number or any other
memo. The security deposit report provided in the Letters/Forms folder of the REPORTS FORM
will no longer show any deposit held for this tenant when the entire deposit had been
returned.
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To add interest to the
security deposit account |
Fill in the Date field. Choose
"Interest" in the Account field. In the amount column fill in the amount of
interest accrued to date, and type any notes in the Memo field. The interest amount will
be added to the total deposit held for this tenant.
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To collect additional
deposit of last months rent |
Some managers collect "last months
rent" along with the security deposit. To handle this, record this charge as a
separate "Deposit Amount" in the Account field. In the Memo field type in
"Last month's rent". When it is time to apply this money toward the last month's
rent; in the Account field, choose "Charge for Damage/Other", in the Amount
field, fill in the amount returned. On this tenant’s INCOME FORM, apply this amount
with either cash or credit to the tenant's rent charge for this month. Fill in the memo by
the cash or credit as "return security deposit".
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Tenant Form
