RentRight Next Generation Property Management Software, RentRight Features, Domin-8 Enterprise Solutions

RentRight® Next Generation Property Management Software

View Sales Frequently Asked Questions

RentRight's Powerful Database Engine

RentRight Next Generation uses Microsoft SQL Database (client server). This is the same database used by large Fortune 500 companies due to it's powerful features and reliability. Compared with most other property management software that is written with an Access database, SQL Server protects you from corruption and data loss.

What This Means for You

If you are a small company:

No threat of a corrupted database
You can log in from home or anywhere in the world to your main database. The software will work virtually as fast as if you were sitting on the computer with the database. There is no extra charge for this feature, as long as only one person will be accessing the database at a time.

If you are a large company:

Multiple sites can log into the main database - each site can be set up to view all or sections of the data.
No limit to the number of users who can log in
No threat of a corrupted database
No limit to the amount of data

Internet-Based/Remote Access

With RentRight Next Generation, you can install RentRight in one location then access this database remotely from anywhere you have a high-speed connection. For example, you can use your laptop to access your RentRight database from an internet cafe or a home computer. Or you may have multiple sites that access one large database.

Multiple Property Types

There are many different types of properties that you can create in RentRight. The folders, screens and data fields are designed for the individual property type. Different types of folders, screens and reports will be available based upon the type of property you choose to set up.

Create property groupings (groups of buildings, companies, units) and re-group them at any time.You can have all entries as one type of property or combine multiple types all in the same database. Manage all your property types in one place.

Quick Setup of Your Properties

Quickly add one or thousands of units at one time with the Create New Units wizard. This wizard will save you from redundant data entry when you are inputting multiple units with similar attributes.

Store Digital Pictures or Scanned Documents

Store and display digital photos of tenants, properties, etc. Scan driver's licenses, signed leases, floor plans, move in condition reports and more.

Late Fee Flexibility

Late fees are one of the most important tools a property manager has for getting rents collected in a timely manner. Set up late fees for how you do business. RentRight gives you a range of choices for almost any way you choose to charge late fees. You can easily change the late fee in one place and it will adjust the amount for all tenants who have this late fee type assigned.

Charge one time late fee
Charge multiple late fees on different days
Charge a percentage of the charge one time
Charge a percentage of the charge daily
Charge Daily Amount
Charge Daily Percentage
Apply a discount for early pay
Combine any or all of the above
Apply late charges to rent or any other charges

Organize Tenants

You can keep simple or detailed records about each tenant. Fill in only the folders that you want. Some things you can record include:

Incidents: Keep a dated record of all interactions with tenant. Include complaints, disputes, anything else you want. Changes to the tenant form can be automatically logged to this tenant's Incident Folder. Be reminded of Incidents you mark.
History of Letters Sent: A dated history of all letters sent to a tenant is automatically logged. View a list of all letters sent to the tenant, and click on one to view or reprint.
Personal Information: Social security number, E-mail, tenant photo, scanned documents, notes, move in and move out dates and much, much more.
Security Deposits: Keep detailed transaction history of security deposits, including deposit amounts paid and unpaid, and charges for damages. Total amount of money held for the tenant.
Security Deposit Report: Showing all deposits held for a unit, building or by tenant list.
Inactive Tenants: Keep a list of all tenant's who have moved out, for future reference. Click one button to change a tenant to inactive, now the unit they rented shows as vacant too.
Vehicles: List the allowed vehicles
Employer: Previous and current employers can be listed in the Employer Folder
Addresses: List the previous address of the tenant, including previous manager's contact information. When tenant moves out, keep a record of new forwarding address.
For Storage Units or Other Rentals in Which the Tenant Does Not Reside in the Rental Unit: Just fill in the Bill To folder and invoices and receipts will be sent to that address.
Recurring Charges: List the recurring charges for this tenant. Charges can be set up monthly, weekly, fortnightly, quarterly, and more. The charges you set up will be billed to the tenant on the schedule you choose. Each charge can have it's own late fee and can be shared with roommate(s).
Roommates: Roommates can be set up one of two ways. 1- Each tenant in the same unit can have separate charges showing on separate invoices and receipts; or 2- One or more charges can be shared. Shared charges will show up on invoices of all tenants in that unit.

Prospective Tenants

You can use the Prospective Tenant Form to keep a waiting list and organize the application process. When a particular Unit Type becomes available (for example, two-bedroom), you can display only the prospective tenants who have requested this unit type. This will assist you in matching acceptable tenants with available units.

Background Screening within RentRight

Undesirable tenants cost property owners millions of dollars each year in lost income, lost employee time and legal fees. But analyzing background reports can be time-consuming. And making sure your business rules are applied and enforced consistently seems impossible.

Domin-8 Enterprise Solutions's property management software solutions offer the option of fully integrated Background Screening, an automated applicant screening service. In most cases, and usually in just seconds, Domin-8 Background Screening:

Analyzes leading data sources of credit records, as well as criminal and eviction histories.
Leverages your management team's tenant selection criteria to deliver instant decisions on whether an applicant household should be approved, declined, or approved with conditions.
kroEnforces decisions and ensures compliance throughout the leasing process. Only authorized persons can over-ride the decision and complete the move-in process.

Click Here to learn what Domin's Background Screening solutions can do for you. Or contact an Account Manager by E-mail or by calling 800.964.2792.

Complete and Fully-Integrated Accounting

RentRight is a complete, double-entry property management accounting system. To support RentRight's ease of use, it has been designed so that everything works automatically. It removes the need to edit charts of accounts or make journal entries unless you choose to. RentRight contains General Ledger and Balance Sheet options.

Complete Accounts Payable System

With RentRight, track as many checking accounts as you want, print checks and reconcile bank accounts. Enter checks directly on the check register or use Quick Bill Pay. With Bill Pay, simply enter your bills. You can split a bill to more than one property and/or to more than one chart of account category. When you are ready to pay bills, select those you want to pay in whole or in part.

Checks can be Split or Allocated to More than one Property and/or Expense Category - For example, you can write one check to the mortgage company for more than one building, and the same check can also be broken into expense categories for principal and interest for each property.
Enter Bills as They Come in and Choose Which Ones to Print Later - Choose from a list of check marked as To Be Printed. Print and Pay the ones you choose to pay today.
Use RentRight Compatible Checks - available by calling RapidForms at (800) 704-0292.

Automatic Transactions

RentRight can memorize bills, checks and journal entries so that routine transactions will be entered automatically by the software. Once bills or checks are memorized, they will come into your software on the date(s) you specify.

Bank Deposits

Have as many deposit batches per day as you choose. RentRight can select for you all of the un-deposited items of the same payment type or from the same property. For example, RentRight will sort for you all of the cash you have collected in one deposit, or all checks from the tenants in one property.

Work Orders

Work Orders are a vital tool in the rental property business. Though Work Order software is often purchased as a stand-alone software, RentRight includes an integrated work order systems at no additional charge. Making use of this feature will help you to build your reputation for having well maintained properties and for being responsive to tenant's maintenance needs. It includes:

Reminders of outstanding work orders
Scheduling of automatic work orders
Customization of work order types
Prioritization of work orders
Charges to a tenant for all or part of a work order
Comprehensive searching for work orders

If you are a small company, work orders are helpful for managing weekly to-do list. For large companies, a maintenance crew can access the database remotely for instant updating of work orders. All that is needed is an Internet connection.

Robust Security

RentRight's security can be used to password-protect your entire program. If you have more than one user, permissions can be set to restrict access to particular sections of RentRight. For example, you can set up privileges so that an individual user doesn't have the ability to delete charges or payments. Security can be set so that a user can see the properties that they are managing but not all of the buildings and tenants that the database contains. This gives each user a unique and simpler view so there is no need to wade through irrelevant data.

More Security - Undeletable Records

RentRight has an automatic Activity Log, which is a record of all users actions in the software. This log can't be deleted by any user and will be retained for at least a year. A manager can always go back and review a log of user interactions in order to determine if improper user or theft is taking place.

Reminder System

The RentRight Reminder System is a great way to get an overview of your business all on one screen.

Drill down on any item displayed in the Reminder System to quickly see that item in RentRight. For example, if you notice a tenant who is late paying rent, double click on the name to open their Income Form to review account details.

Reminders include:

Tenants who are late paying rent or other charges
Tenants whose leases will expire in 30,60,90 days, as well as expired leases
Incidents in the tenant's incident folder that have been set as reminders
Incomplete Work Orders will be listed along with priority level
Bills due
Balance in Checking Accounts
Property Insurance policies that are expiring
And more...

Automatic Backups

Data loss can be an inconvenient occurrence when using any software. RentRight includes automatic backup reminders. These reminders will provide a backup that includes the file name. You can also add a memo to remind you of what is on the backup, such as "just posted all the rents". IN addition to reminders, RentRight will automatically back up your data the first time you open the program each day.

Flexibility and Customization with user-defined fields

Use our provided fields throughout the software or customize your own user defined types. Track what you want to track as defined by your business.

Provided Fields and Examples of new types that you could create:

Property Type: Horse stall, salon, billboard, marina
Unit Types: 3-Bed/1Bath; 2-Bed/Fireplace
Phone Types: Cell 1, Emergency
Work Order Types: Routine Maintenance, Pool
Referred By Types: Newspaper, Flyer, Mr. Smith
Appliance Types: Dishwasher, Microwave, Room A/C
Payment Types: Visa, Money Order
Discount Types: Move In Special
Contractor Types: Plumbers, Electricians, Vending
Salutations: Ms. Dr. Sr.
Lease Types: Six Months, One (1) Year, First Month Free
Legal Status: In Eviction, Notice Given
Receipt Messages: Holiday Greeting, Thank you
Insurance Types: Property, Vehicle

Letters and Agreements

RentRight provides many professionally written letters and legal documents with added merge fields. Just select the one you want and merge it with one or multiple tenants. You can merge letters to all “late tenants” or all “tenants whose leases are expiring”. You can use our professionally drafted documents and letters, edit them, or write your own to save to the list.

With RentRight, rather than using a limited word processor embedded in the software, now you can use the powerful word processor you are most familiar with, Microsoft Word.

When you open Word through your RentRight software, you will have merge fields available that will draw information out of your database into your letters to tenants.

For your convenience, RentRight automatically keeps a history of all letters sent to each tenant along with the date sent.

Create Your Own: Add your own letters and forms, or change ours for the way you do business.
Merge: Easily add merge fields such as tenant name, lease end date, etc. Create your form or letter and insert the merge fields.
Send Mailings: Create a letter with merge fields. Then choose to send or E-mail the letter to all tenants, or a select group, such as only those who have an unpaid balance. Print mailing labels, or use our compatible double window envelopes.
History of Letters Sent: Keep a dated record of all letters sent to each tenant. View the list and select one to view or print.

Merge Letters Included:

Application Rejection Letter
Security Deposit Receipt
Landlord Introduction Letter
Lease- Non Renewal Letter
Property Inspection Checklist
Rent Due Letter
Rent Increase Letter
Tenant Update Letter
Unpaid Rent 1st Notice
Unpaid Rent 2nd Notice
Unpaid Rent 3rd Notice
Welcome Letter
More

Documents Included:

Lease (8.5 X 11) Sample
Lease (8.5 X 14) Sample
Lease (Detailed) Sample
Lease Addendum for Drug Free
Lease Renewal
Management Survey
Recreational Rules
Rental Application
Rental Prospect Form
Security Deposit Refund Form
Smoke Detectors
Storage Rental Lease
Smoke Detectors Document
Verification of Residence
Property Management Agreement
More

Organize Buildings and Units

Buildings can be single family homes, or large complexes. You can easily set up your buildings and units. No need to remember Property ID#s, just find them listed by description or address from the drop down list. You can combine different kinds of properties. For example, a trailer park, a few duplexes, storage units, and a commercial property and all be combined on the same software. You can keep simple or detailed records about each unit and building. Fill in only the folders that you want. Some things you can record include:

Appliances: Keep detailed record of each appliance, warranty and model number, and other information.
To-Do List: Keep and prioritize a list of repairs, phone calls to return, items to buy, etc. Be reminded of chores you marked.
Classified Ad: Compose and save the classified ad for each unit to save time each time there is a vacancy.
Mortgage Information: Keep details about mortgages held for each building.
Insurance Information: Keep insurance information close at hand. Details of past claims, agent's name, etc.
Wall / Floor Coverings: Plenty of room to record as many details as you want about each room in the unit or building.
Owners: Show the ownership of each building.
Vacancy Reports: Vacancy reports can be run for a building, an owner, or for all properties combined.

Organize Income

Quick View: Tenant's Payment History
Quickly Collect Rents: Collect income by typing in tenant last name, unit number, or ID
Income Categories: Add as many income categories as you wish. (rent, parking, furniture rental, etc.) Customize the categories to work with the type of rental business you have (i.e. association dues, storage fees).
Government Subsidies: Easily add Section 8 or another source of subsidy as an income category. Set up recurring charges for each tenant based on the subsidy amount. Then simply collect these charges separately for the tenant when the payment comes in. Print a separate report showing all payments collected of that subsidy type.
Payment Details: Record payments of cash, check or credit toward charges. Apply the payment easily with one click or apply the payment to the charges any way you want, or as required by your state. For example, you can apply part of the payment to the late charge and the remaining part of the payment to a portion of a rent charge.
One Time Charges: easily add one-time charges or beginning balances.
NSF: Checks returned for non-sufficient funds are easy. Just highlight the line showing the bad check and click the NSF button. The original charge will be restored, and the NSF fee you determine will be added to the balance.
Tenant Receipts: Print receipts quickly. Add a new custom message to the receipt or choose from a list you make. Print on your own paper, or use RentRight compatible receipt forms.
Invoices: Send Next Period Invoices to one or a select group of tenants. Choose how far in advance you want to bill for the next period.
Late Rent Notices: Send Late Rent Notices to only those who are late, tenants who are late will automatically be selected for you. With one click, late notices will be printed to all late tenants.
Receipt and Invoice Forms: Forms with your imprint can be purchased that are compatible with RentRight. They fit easily into our double window envelopes.

Complete Reporting

Reports can be exported to HTML, PDF, Excel, Microsoft Word or E-mail.

Organize Owners/Contractors/Payees

Contractor List: Keep track of your contractors.

Even More!

Works with international dates and currencies!
Frequent updates with the latest most requested features. Updates can very easily be downloaded and installed directly from within your RentRight software.
If you do not see a feature listed that you want, let us know. It may already be added or may be in development.

Minimum System Requirements

Processor: 600-megahertz (MHz) Pentium III-compatible or faster processor, 1-gigahertz (GHz) or faster processor recommended

Operating System: Windows XP with Service Pack 2 or later
Microsoft Windows 2000 Professional with SP4
Microsoft Windows 2000 Server with Service Pack 4 or later
Windows Server 2003 Standard, Enterprise, or Datacenter editions
with Service Pack 1 or later
Windows Server 2003 Web Edition SP1
Windows Small Business Server 2003 with Service Pack 1 or later
Vista Home Basic and above (SQL Express SP1 and SQL Express Advanced SP2)

Memory: 512 megabytes (MB) or more recommended

Hard Disk: Approximately 350 MB of available hard-disk space for the recommended installation

Display: Super VGA (1,024x768) or higher resolution video adapter and monitor

Other Devices: Microsoft Mouse or compatible pointing device

Highly Recommended: High speed Internet connection

Quick Contacts

Contact Domin-8 Enterprise Solutions, Makers of Property Management Software Domin-8 Enterprise Solutions
4660 Duke Drive, Suite 210
Cincinnati, OH 45040

Support: (800) RENT-041
Orders: (800) RENT-065
Fax: (972) 231-6290

E-mail:
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